QR Code Silent Auction Checklist

Silent auction QR checklist

1. Assign one owner for each bidding, catalog, payment, donation, winner notice, and checkout QR code.
2. Confirm the approved destination URL, item context, bidder instructions, payment recipient, amount, and receipt path.
3. Print a typed URL, staffed checkout option, or official event page beside QR codes that ask for payment or personal details.
4. Inspect bid sheets, item cards, table signs, clipboards, and checkout counters for sticker overlays before and during the event.
5. Give volunteers a short escalation path for mismatched recipients, surprise login prompts, and bidder questions.

Auction teams can pair this with the QR Code Raffle Table Checklist and the QR Code Donation Table Checklist.

What to document

• Auction name, item number, table, donor, organizer, and QR owner.
• Approved bidding URL, checkout URL, payment recipient, fee wording, and receipt path.
• Whether the code appears on a bid sheet, item card, catalog, table sign, email, or checkout counter.
• The volunteer or treasurer who can confirm a questionable domain, recipient, or winner notice.

Volunteer escalation triggers

• The payment recipient does not match the school, nonprofit, club, church, team, or approved processor.
• The page asks for bank login details, passwords, one-time codes, or unrelated identity information.
• A QR code appears as a sticker over a printed bid sheet, table sign, item card, or checkout notice.
• A winner notice or prize page asks for extra fees before the organizer confirms the result.

For broader fundraiser examples, read QR Code Scams in School Fundraisers and Best QR Code Scanner for Fundraising Teams.

Frequently asked questions