QR Code Sports Booster Club Fundraiser Checklist
Booster clubs use QR codes for donations, team fees, raffle baskets, concessions, tickets, uniforms, photos, and volunteer forms. This checklist helps organizers verify the destination before families pay or share details.
Pre-event checklist
- Name one owner for each donation, team fee, raffle, concession, ticket, and volunteer QR code.
- Confirm the approved destination URL, payment recipient, campaign name, amount, and receipt path.
- Scan each printed code before the fundraiser opens and compare it with the approved URL list.
- Print a typed URL or payment handle near the QR code so families have a non-QR verification path.
- Train table volunteers on the exact recipient name and the person to contact when a code looks wrong.
For donor table details, pair this with the QR Code Donation Table Checklist.
What volunteers should verify
- The school, team, booster club, campaign, and event are named clearly.
- The payment recipient matches the treasurer-approved recipient.
- The confirmation screen or receipt tells families what they paid for.
- The QR code has not been covered by a sticker, reprinted, or moved from its approved location.
Parent-facing examples are in QR Code Scams at School Sports Fundraisers and QR Code Scams in School Fundraisers.
Red flags to escalate
- A payment recipient that is not on the approved list.
- A QR code that opens a bank login, one-time-code page, or unrelated account form.
- A flyer or table sign that has a new sticker over an older QR code.
- A donation page that lacks the school, team, or campaign name.
Larger teams can also compare Best QR Code Scanner for Fundraising Teams.
Frequently asked questions
What should a booster club QR code show?
It should clearly show the school, team, booster club, campaign, payment recipient, and receipt path, and it should match an approved destination.
Are personal payment accounts safe for booster fundraisers?
Use them only if the club has explicitly approved the exact recipient and families can verify it. A mismatched recipient is a reason to stop.
How often should booster QR signs be checked?
Check before printing, before the table opens, during longer events, and any time a sign, flyer, or table card has been out of sight.
Can QRsafer replace booster club controls?
No. QRsafer helps preview destinations, but teams still need approved links, recipient checks, volunteer training, and tamper review.
Preview booster fundraiser QR destinations before posting
QRsafer helps preview QR destinations before donation, team fee, ticket, raffle, concession, and volunteer pages open.