QR Code Graduate School Office Checklist

Record the task before publishing

1. Name the graduate office or program owner, reviewer, audience, publication location, publication date, next review, and retirement date.
2. Record one exact purpose and identify the program, term, application, appointment, document, recommendation, fee, deposit, or event it serves.
3. Reach the destination from the university's official graduate school, program, applicant portal, or approved provider. Record the final domain and redirects.
4. List the expected sign-in, fields, files, recipient, amount, agreement, instructions, confirmation, and receipt.
5. Print a readable official university route or staffed contact beside the code.

The graduate school office guide explains applicant-facing scenarios. The graduate office scanner comparison defines each tool's role.

Review destination, request, and fallback

• Confirm that the displayed university, program, term, office, final domain, and requested action match the approved record.
• Keep applicant sign-ins inside known university routes. Never ask applicants or recommenders to report passwords, recovery codes, or one-time codes.
• For forms and uploads, record the owner, application record, necessary fields or files, recipient, access settings, and confirmation.
• For fees and deposits, verify the application or enrollment record, amount, recipient, approved processor, refund or dispute route, and receipt.
• For appointments and orientation, include the organizer, program, schedule, location, expected fields, staffed fallback, and closing date.

Use the intake form checklist for identity-linked requests and the payment page checklist for fees or deposits.

Test, inspect, and retire every code

1. Test the final printed code without live credentials, applicant data, recommendation records, documents, or payment data.
2. Compare every redirect with the approved record and inspect brochures, event slides, office signs, handouts, emails, and orientation materials for altered or outdated details.
3. Recheck after any program, term, deadline, form, application system, provider, fee, deposit, event, staffing, or sign-location change.
4. Remove every physical and digital copy when the task ends, and retain a location list for follow-up.
5. For a mismatch, preserve the URL and placement, cover or withdraw the code, and report it through the graduate office and university IT.

The QR sticker inspection checklist supports physical reviews. Responsible university staff retain all admissions, enrollment, document, fee, waiver, funding, deadline, refund, and policy decisions.

Frequently asked questions

Preview before opening

QRsafer helps preview destinations; responsible university staff and approved application, scheduling, document, or payment providers still verify every program, portal, record, request, recipient, and charge. Download for iOS or Android.