QR Code Campus Facilities Checklist

Facilities codes may open work orders, equipment reports, access pages, contractor contacts, support tools, or payments. Give every code a named owner, limited purpose, approved destination, readable fallback, inspection routine, and retirement date.

Record the code before publishing

Name the responsible facilities unit, reviewer, audience, building or asset, sign location, publication date, next inspection, and retirement date.
Record one exact purpose: work order, equipment report, room service, access request, contractor notice, support task, or payment.
Reach the destination from the university's official site, facilities system, campus app, or approved provider. Record the final domain and redirects.
List the expected sign-in, fields, photos, files, location details, access information, recipient, amount, confirmation, and follow-up.
Print a readable official route and reporting contact beside the code. Add the university's published emergency route where the sign concerns safety.

The campus facilities guide covers the visitor experience. The facilities scanner comparison defines each tool's role.

Review destination, request, and provider

Confirm that the displayed university, office, building, asset, issue, final domain, and requested action match the approved record.
Keep sign-ins inside known campus routes. Never ask someone to report a password, recovery code, or one-time code.
For forms, document the owner, necessary fields or photos, recipient, case number, response channel, and retention expectations.
For access or contractor tasks, record the responsible office, approved provider, scope, schedule, contact, and permitted information.
For charges, confirm the service record, reason, amount, approved processor, recipient, dispute route, and receipt.

Use the intake form checklist for submitted details and the payment page checklist for charges.

Inspect, report, and retire

Test the final printed code without live credentials, campus records, access details, work-order data, or payment information.
Compare every redirect with the approved record and inspect signs, equipment labels, counters, emails, and temporary notices for overlays or outdated details.
Recheck after any building, asset, system, provider, contractor, access, fee, staffing, or sign-location change.
Provide a readable reporting route so people can report a damaged, covered, moved, or mismatched code without scanning it.
Cover or remove an unverified code, preserve its URL and location, and escalate through facilities and campus IT. Retire every physical and digital copy when the task ends.

The sticker inspection checklist supports physical reviews. Responsible campus staff retain all hazard, repair, priority, access, contractor, fee, emergency, and policy decisions.

Frequently asked questions

Who should own a campus facilities QR code?

A named facilities or campus service owner should record the building or asset, purpose, sign location, destination, provider, expected request, fallback, inspection date, and retirement date.

Should a facilities sign include a non-QR option?

Yes. Include a readable official campus route, phone number, or staffed location, plus the university's published emergency channel where appropriate.

When should facilities QR codes be inspected?

Inspect them on a documented schedule and after any building, asset, work-order system, contractor, access process, fee, staffing, or sign-location change.

Can QRsafer approve a repair, contractor, or access request?

No. QRsafer helps preview a destination. Responsible facilities, safety, access-control, housing, contractor-management, IT, and billing staff must make operational decisions.

Preview before opening

QRsafer helps preview destinations; responsible facilities, safety, access-control, housing, contractor-management, IT, and billing staff still verify every request, system, provider, field, recipient, and charge. Download for iOS or Android.