QR Code Alumni Event Table Checklist

Alumni event QR checklist

1. Assign one owner for every QR code: alumni office, school department, venue, reunion class, athletics group, or vendor.
2. Confirm the approved destination URL, event name, date, ticket or donation purpose, recipient, receipt path, and fallback contact.
3. Print a typed URL or staffed help path beside QR codes that ask for payment, donations, login, or personal information.
4. Inspect programs, check-in tables, parking signs, merch displays, pledge cards, and table tents for sticker overlays or stale codes.
5. Remove or cover expired codes when the event, campaign, parking window, survey, or merchandise pickup period ends.

For guest-facing examples, read QR Code Scams at Alumni Weekend Events and Alumni Event Ticket QR Code Scam.

What each sign should include

• Event name, date, table or room location, and the person or office responsible for the QR code.
• Plain-language purpose such as ticket pickup, class gift, parking permit, merch order, schedule, or survey.
• Expected destination name and any official processor or event platform guests should see.
• A typed URL, help desk, or staffed fallback for guests who do not want to scan.

For broader campus table routines, compare the QR Code Campus Event Table Checklist.

Escalation triggers

• The payment recipient does not match the alumni office, school foundation, vendor, venue, or approved processor.
• The QR page asks for passwords, one-time codes, bank logins, recovery phrases, or unrelated identity details.
• A sticker, loose flyer, or forwarded screenshot replaces the approved event sign.
• The page title, event date, venue, or campaign does not match the physical table.

Scanner workflow options are compared in Best QR Code Scanner for Alumni Events.

Frequently asked questions